Difference between revisions of "Driver reimbursement guidelines"

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(Vehicle Cost Comparison: fix regular maintenance vs repairs in evan's costs)
(Vehicle Cost Comparison)
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|$1000/75000 km (excluding extra snow tires)
|$1000/75000 km (excluding extra snow tires)
|$150/5000 km (estimated)
|$150/5000 km (estimated)
|est. $1000/yr at 20k/yr = $25/500km => $15-25 per trip! (seems reasonable)
|est. $1000/yr at 20k/yr = $25/500km => $15-25 per trip!
|$1000/yr seems appropriate, but should be an owner's expense
|$1000/yr seems appropriate, but should be an owner's expense IMO

Revision as of 20:20, 9 December 2009

Cars are often necessary for VOC trips, and are (unfortunately) quite expensive. Often passengers are not aware of the true cost of vehicle ownership, or the annoying things they might do without realizing it. Drivers can forget that they were once passengers too, and their passengers probably have the best intentions.

Things to keep in mind as a passenger

  • Nothing says "I don't appreciate what you did for me" more effectively than not chipping in for gas.
  • Driving around the city to pick everybody up takes time - your driver probably got up an hour earlier than you, and won't get home until an hour after you.
  • If you ride "shotgun" (the front passenger seat) it's expected that you stay awake with the driver help navigate and keep them awake. If you can't do it, try and switch with one of the other passengers.
  • Cars are expensive. Insurance alone costs between $80 and $300 per month, depending on driving history and coverage. Ownership may average at around perhaps $2000 per year, but varies wildly.
  • You often forget stuff in people's cars. Usually garbage. Please try and take it with you.
  • Your driver may "trump" dinner decisions one way or the other (no food, fast and dirty, sit down meal). Keep in mind that they are the ones who need to stay awake and alert for everybody to stay alive on the drive home, so be forgiving.

Things to keep in mind as a driver

  • You were probably a passenger once too. Perhaps you also didn't realize what owning a car involved at that time.
  • If something really cooks your bacon, let your passengers know about it in advance rather than fuming with pent-up rage.
  • You're not running a charity operation - you choose to own a car, and it is fairly convenient in a many other regards. Other people may be contributing to the trip in different ways, and had you gone into the mountains alone you'd be paying for everything all by yourself. Not to mention being lonely.
  • Avoid the embarrassing curbside cashless situation by asking for gas money at the gas station - they usually have ATMs.
  • Try and discuss dinner with your passengers... they might just barely have enough money to pay for gas, or might have something they want to get done in the city. If you're going to go against the flow, at least explain your situation.

Suggested Reimbursement

Passengers pay for gas, wear-and-tear, parking etc. for that trip, drivers "pay" by bringing the car but otherwise ride for free. If you're overloaded you might "make" a bit of money (but probably incurred more wear and tear), and if you only have one or two passengers maybe chip in for a bit of the gas yourself.

As a benchmark, assume your driver will burn 10L per 100km, and charge a little extra for wear and tear. Expect them to round up to the nearest easy increment. If driving up a logging road expect more "extra" for wear and tear - this stuff is hard on vehicles. Drivers - if you feel you need to charge substantially more than this, let your passengers know in advance so they can have enough cash.

If you or your pack get ferried up a logging road, please consider giving some extra to the driver of the 4x4. If they get a good tip for their time, gas, wear and tear they might consider doing it again - otherwise they probably won't.

Random major expenses which "pop up" - flat tires, speeding tickets, mechanical breakdown, etc. are the responsibility of the car owner, just as they would be if they occurred outside a VOC trip.

Vehicle Cost Comparison

Chart below attempts to capture the marginal cost of bringing a particular vehicle on a trip compared to leaving it in the city. Insurance costs are not included in the total because they are a fixed cost. Only part of the depreciation cost is considered because some depreciation occurs even if a vehicle is not driven, simply due to age.

Vehicle Fuel economy (typical L/100km) Tires Regular Maintenance Repairs Depreciation Insurance Fuel cost (cents/km) Tire cost (cents/km) RM Cost (cents/km) Repair Cost (cents/km) Depreciation Cost - Mileage component only (cents/km) Total (cents/km)
Madeline (2001 Nissan Pathfinder) 13 $1200 / 75,000km $100 / 5000km ~$2500 over 75000km so far Estimate $20000 over 175000km and 10 years. 50% due to mileage, 50% due to age 15.6 1.6 2 3.3 5.7 28.2
Sam (2003 Toyota Corolla) 7 7 1.2 4.7 (incl in RM) 7.3 20.2
Scott's Car (1993 Plymouth Colt) 8 $750/75000 km (including damage repair/replacement) $100/5000 km (includes only minor items such as oil, filters, plugs, wiper blades etc.) $4000/ previous 80000 km (includes everything else, but not significant tool investment) Estimate $15000 over 15 years, assume $6000 of that from 300000 km 950/year (not included in km figures) 10 1 2 5 2 20
Jacob (1994 Ford Ranger) 12 $800 / 75,000km $100 / 5000km
Evan's Car (1999 4Runner) 13 $1000/75000 km (excluding extra snow tires) $150/5000 km (estimated) est. $1000/yr at 20k/yr = $25/500km => $15-25 per trip! $1000/yr seems appropriate, but should be an owner's expense IMO $$$ 15.6 1.3 3 5 2 26.9
Others . . .