Difference between revisions of "Gear rental"

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(Canoe Rental Calendar)
(Canoe Rental Calendar)
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Reserved:
 
Reserved:
  
* "DEMO" MM/DD/YY to MM/DD/YY; First Name Last Name
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* ''''DEMO'''' MM/DD/YY to MM/DD/YY; First Name Last Name
  
 
* Tuesday August 22nd to Friday September 1st
 
* Tuesday August 22nd to Friday September 1st

Revision as of 08:57, 29 August 2017

VOC members can rent out gear from the Clubroom for a deposit. This page lists the gear hours and policies regarding equipment rental, as well as which gear is available.

Gear Rental Hours (when the Clubroom will be open)

Hours are subject to change at short notice... Please check the website immediately before you come. http://www.ubc-voc.com/wiki/Gear_Hours

There are no gear hours on public holidays.

ATTENTION: People trying out skis + boots for the first time: give yourself 30 minutes. Please do not show up at the end of gear hours!


  • Monday: Mia Fajeau: 13:00 - 14:00
  • Tuesday: Erica Haugland: 18:45-19:45
  • Wednesday: Hannah Bates 15:00-16:00
  • Thursday: Diego Adleson: 17:50-18:50
  • Friday: Hannah Bates 10:30 - 11:30

Last updated April 11th, 2018

At other times the Clubroom may be open. However, gear rental and return is only possible during the gear hours posted above.

Please arrive with enough time to pick out the gear before gear hours end. Bring cash for refundable gear deposit

If you absolutely cannot make it to any of the posted hours and need to meet the Quartermasters outside of gears hours due to scheduling conflicts, ask nicely and respect their time. Your best bet is to email the quartermasters and be prepared to bring some small bribe (food or drink generally works well). Please remember that all the quartermasters are students volunteering their time, and like most students they are often very busy and cannot always accommodate requests to meet outside of gear hours.

Note that it is not appropriate to leave gear outside or inside the Clubroom when the gear room is locked.

Executive Meetings

The elected Club Executive meets once a week to discuss upcoming events and generally make the Club run as smoothly as possible. Sometimes this involves mostly putting out fires, and sometimes it involves far-ranging philosophical discussion. If you would like to attend an Exec meeting you can do so, but please realize that these people are pretty busy, so don't interrupt. If you have something to present, talk to the president before the meeting so it can be scheduled. If you just want to renew your membership, probably this can be done without interrupting the meeting and you should do it after in most cases. If you want to take out gear, this is not the time to do it.

Each year we discuss when to hold Exec meetings, to maximize the number of Exec who can be there. Everyone is welcome to come though.

  • 2018 January - February: Weekly Thursdays 5:00pm - 6:00pm
  • 2018 March - April: Weekly Mondays 5:00pm - 6:00pm
  • 2018 April - August: Bi-Weekly Thursdays 7:00pm - 8:00p (April 19, May 3, May 17, etc)
  • 2018 September - December: Weekly TBD

The minutes from past exec meetings are available for members to read.

If you're interested in what the exec did the previous years, you could check out the exec reports.

Open Clubroom Hours

Open Clubroom Hours are times when the clubroom is open for members to come hang out. There are NO gear hours during this time.

  • Monday: George Hill: 12:00-14:00


During the open gear hours you can:

  • take out or read a book from our Library
  • activate your VOC membership, buy swag or pay for other things you might need to pay for
  • get advice for how to do things, like organizing a trip, how to pack better, how to reduce faff, etc.
  • wax/sharpen your skis (bring $5 to cover the cost of wax/base cleaner/ptex you use)
  • cut rope using our hot knife rope cutter
  • do other gear maintenance stuff with the equipment we have
  • just hang out with other VOCers!


Open Workhikes

Often exec will be working on a variety of tasks during the Open Clubroom Hours and if you are interested in sitting on/helping out you are welcome to (it also counts as a workhike!). Below is a list of some of the things we might be working on:

  • Maintain the club gear, such as ski tuning, fixing bindings, inspecting equipment, ect.
  • Doing research through the archives, reading old journal articles, organizing and documenting what we have.
  • Planning big trips such as Rock Party, Glacier School, Longhike, the Winter Formal and the AGM.
  • Working on expanding the information and content structure of the VOC Wiki
  • Project work for Huts & Trails, such as design work, project briefs, grant writing, construction scheduling, and budgeting.
  • Developer tasks, such as upgrading the VOC Main Website, the Hut Registration system or the VOC Wiki.
  • Edit trips reports for the next VOCJ

The Journal and Special Project Committees sometimes meet during the open clubroom times and you are welcome to join in and help them out, or even better, join the committee!


For more information contact George Hill Last updated March 12, 2018

Contact

If you would like to contact the quartermasters, you can email: [email protected] dot com .

If we aren't busy with gear, we can help you out with VOC membership or VOC library loans, belay testing, etc.

Gear List (and deposits)

Climbing/ Mountaineering Gear

Item Deposit Notes
Rope $100 top rope only, not suitable for leader falls
Harness $40
Climbing shoes $40 should fit tightly, but not utterly destroy your feet
Helmet $40
Starter Trad Rack $200 0.3-3 Camalots, Double set of GW nuts. For Rock-4 instructors/students
#4/#5/#6 C4 Cams $200 Includes the set of 3. See: Squamish Offwidth
"Climbing package" $100 Harness, shoes, helmet (Note: not for use in the Aviary)
Ice axe $40
Ice tools $200 Quarks, Cassins, Vipers
Mountaineering boots $40 stiff boots suitable for crampons
Crampons $40 bring your boots for fitting
Hiking boots $40 not suitable for crampons
Packs $40 20L - 80L
Sleeping mats $20 Mostly Z-Lite mats

Snow Sports Gear

Make sure your skis, boots, poles, feet, skins, all fit together properly before leaving the Clubroom!!
Item Deposit Notes
Snowshoes $40
Gaiters $20
Telemark skis + skins $120
Splitboard + skins $150 We only have one, you need your own snowboard boots
Plastic tele boots $80
Poles $40
"Ski Package" $200 Skis + skins, boots, poles
Avalanche transceiver or beacon $200 batteries are not included!
Shovel $40
Probe $40
"Avalanche package" $280 beacon, shovel, probe

Other Gear

Item Deposit Notes
Books/maps $20
Whitewater Kayaks $200 Includes boat, skirt and paddle. Rented at Caitlins discretion.
GPS (Etrex 30) $40 Comes loaded with some maps
Two-way radios $20 Per pair
Canoe $200 Includes life vests and paddles. Rented at quatermaster's discretion.
SPOT locator $100 batteries not included. (Free for trip leader).
Crash Pad $80 We only have two, so one week rental.
Bike Pannier $60/ea We have two.

Canoe Rental Calendar

This calendar is used exclusively for Canoe rentals/reservations. We make an exception to our 'no reservations' rule since canoe rental involves coordinating a car.

If you are picking up the canoe, you need to bring a friend to help you, as the QMs cannot leave the clubroom during gear hours.

Reserved:

  • 'DEMO' MM/DD/YY to MM/DD/YY; First Name Last Name
  • Tuesday August 22nd to Friday September 1st

Club Gear

  • Objectives: to make gear available to all members, to not lose gear, to keep gear in good condition, to maintain a gear plan, to find good deals on gear.
  • Club gear is managed by the Quartermasters, who are elected members of the VOC Exec. We appreciate getting help with gear; if you would like to help out, please volunteer to be a Helper. Quartermasters and Helpers follow gear policy
  • As Club gear is maintained by the quartermasters and club members, it is subject to the time constraints of busy students. This means the gear you receive may not be in the best condition. You must examine and/or test borrowed gear before you take it on a trip. Report damage to the quartermasters. Usually you can earn a workhike by maintaining or repairing the club gear you borrow.
  • Club members (Student Members and Associate Members, but not Honorary Members) can borrow gear for free if they leave a deposit. In addition, after a 3 rental grace period everyone is supposed to do a workhike before borrowing club gear.

Gear Rental Rules

  • Using Club gear is one of the privileges of being a fee-paying (Student or Associate) Member. Honorary Members don't pay fees and are not entitled to use Club Gear; presumably by the time you get to be an Honorary Member, you have bought your own gear.
  • Members are entitled to use one set of gear at a time, not gear for yourself and your friends (unless they are Members). If your friend needs a beacon and you need a beacon, your friend should join the Club.
  • After a 3 rental grace period you are supposed to have completed a work hike. See Workhikes. If you haven’t done yours yet, discuss this with the Gear Person. Usually you can earn a workhike by maintaining or repairing the club gear you borrow.
  • Rental is free, but a large cash deposit is required to take out Club Gear. The cash is returned to you when you bring back the gear.
  • Gear rental period is for a week. Please bring it back during the week following the week you took it out. Bring it back as soon as you can, as others may be waiting to use it. There may be penalties for bringing gear back late.
  • If you need to take out gear for longer than a weekend, discuss this with the Gear Person, who may let you take it out for longer, especially over the Winter Holiday, or Reading Break.
  • If you need gear for two consecutive weekends, you may be able to renew your rental for the next weekend, if demand for the gear is not high at the moment.
  • Don't try to reserve gear. If you need something, take it before somebody else gets it.
  • Look over your gear carefully to ensure it is all there and it will work for you. Check for loose screws in the bindings. Make sure your boots both fit your feet and the skis, and that your skins fit. Check both halves of the pair. People have managed to borrow two left boots, or two boots of different size.
  • Return gear in good condition boots should be dry. If something broke, tell us about it. If you lost something, be prepared to replace it.
  • Don't hog the gear. If you find you are having trouble with returning Club gear, or it has been sitting in your closet for a while, this is an indication that you are using the Club gear without respect for the needs of the other Members. Maybe it's time to get your own gear.
  • It is not appropriate to leave gear outside of the clubroom when there are no gear hours.

Location

In the clubroom in the basement of the AMS Nest (NEW Student Union Building), next to the Grand Noodle Emporium, or, more importantly, just around the corner from The Pit. The room number is LL201 if you really want to know. This map will guide you.

Deposits

All gear is borrowed on a deposit system. When you return the gear, you get your deposits returned. Below are some of the deposit amounts. We don't accept personal cheques for deposits, and we don't do credit cards, so that leaves cash only. Deposit amounts are high to encourage you to bring the gear back.

We Don't Have Tents, Sleeping Bags or Clothing

We don't attempt to provide tents or sleeping bags, as these quickly deteriorate unless they are well cared for and we don't have the personnel to do that.

MEC, an outdoor co-op located in Vancouver, North Van, and Langley, can rent these items to you.

We don't supply outdoors clothing, but sometimes stuff gets abandoned in the Clubroom, so it is worth while to check out the "free bin" from time to time.

Other Gear Rental Locations

Mountain Equipment Co-op is probably the best source of rental equipment. More information can be found on their MEC's rental page (Vancouver store)

Another place you might go to rent gear is Valhalla Pure Outfitters