Exec report - Secretary 2014 - 2015

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Being the secretary is an abstract-painting. Every secretary has their views on which the job entails and what they say is probably a larger reflection of them then the position.

At it's core you attend all the executive meetings and write the minutes for the meeting so that we have a record of which people said they would what, what was done and the results. The minutes end up being important to keeping all of the exec (even those that don't attend) updated and on the same page. Be concise but descriptive enough that someone not attending the meeting would be able to understand. This means asking questions of clarification if you yourself don't understand a point or detail. Take a look at some minutes from different secretaries to get an overview of what different people included: http://www.ubc-voc.com/members/minutes.php

What I think is interesting about this is that you gain an oversight of the club as a whole and importantly you don't have any real responsibilities outside of the meeting. This also means that when another exec has trouble keeping up with a particularly large workload or crux of a project you can step in and help out. The job almost necessarily brings this out in people because you hear and record other peoples labours that you can't help but pitch in. I think it's a position in the DNA of any VOCer.