VOCJ 60th Edition
This page was adopted from Caitlin Schneider's VOCJ59 page, from Kathrin Lang's 53rd Edition page.
The VOC publishes a work of literary genius every spring: The Annual VOC Journal. Share your passion for the outdoors and for the VOC - help put together the 60th edition of the VOCJ!
See below for how you can contribute, deadlines, an article list with a trip report list (to avoid having multiple articles on the same trip), FAQs, and a style guide.
Main VOC journal page 
How can you contribute?
1. Submit an article.
- About what? Write an article about a trip you did with the VOC! Or, write about a trip you did on your own, or it maybe not even about a particular trip. Write outdoor philosophies or ethics or just expressions of love for the mountains. Write an instruction guide for how to make some piece of gear you made at home this year, or if you're really into the history of some outdoor sport, write an article about it. Everything vaguely about non-motorized outdoor sports is welcome!
- December 20th, 2017 - Deadline for all articles .
- Early submissions are highly recommended for high quality proofreading and editing from the editors.
- December 20th, 2017 - Deadline for all articles .
- How? Send files (or ideally a zip file) to [email protected] Include:
- the article, with a title and your name. Text (.txt or .rtf) or word (.doc or .docx) file formats are good. No pdfs, please.
- photos, if you have them. Name them as name-of-article_pic1.jpg, name-of-article_pic2.jpg, etc, where name-of-article is the name of your article. Include picture caption info at the top of your article, include where, photographer, subjects.
More detailed submission guidelines can be found here; see below for the style guide.
2. Submit a photo to the photo contest.
Photo contest details will be posted soon! Winning photos from each of 5 categories will be displayed in full colour in the journal.
3. Help with proofing, editing, and layout.
- Edit articles for spelling, grammar, consistency. We'll need at least 2 edits per article! (in January)
- Edit photos: check resolution, convert colour to black and white if needed, etc.
- We'll likely use InDesign to create the journal. Do you (a) have InDesign and want to share it? or (b) want to help with the layout? No experience needed, just a willingness to work and learn.
If you'd like to assist, contact Lucy at [email protected].
4. From the Exec. We need two things from you in addition to what we need from everybody else
- A portrait-type picture of yourself. See last years journal for examples. Some of you are really ugly and have trouble with this, but work on it.
- A summary of what it was like to be in your Exec Position for the past year. Any achievements? Problems?
And remember: submitting an article to the VOCJ or assisting with editing/layout counts as a workhike!
Photo Contest 2018
Upload your six entries to the VOC photo gallery and edit the keyword of each photo according to the following categories:
- A) Landscapes – Waterfalls, mountains, sunsets, etc. People are not the focus of the shot. keyword: a-contest2018
- B) Action Shots – Photos of people outdoors and in action, usually climbing, skiing, or mountaineering. keyword: b-contest2018
- C) Flora and fauna – Plants and animals only. A good place for macro's. keyword: c-contest2018
- D) Club Activities – Parties, longhike, winter longhike, glacier school, and all other club activities. keyword: d-contest2018
- E) Portraits – Portrait of a person. Preferably in an outdoor setting, and of someone in the club. keyword: e-contest2018
- F) Misc – Anything that doesn't fit in the other categories. keyword f-contest2018
Maximum number of entries is six photos per photographer. Please do not submit a photo taken by someone else unless they have expressly granted you permission to do this (otherwise they might submit six more photos, or maybe they don't want those photos submitted). The photographer is defined as the person who "pressed the button" (could have been a self timer button), which is not necessarily the camera owner. All submissions must be submitted via the photo gallery.
Deadline for Photo Contest: January 23, 2018
Questions, suggestions, and submissions can be sent to [email protected]. This year's journal editor is Lucy.
* When should I submit my article?
3. December 20th, 2017 - Deadline for all articles related to trips that happened from Sept. 1, 2013 to Jan. 31
Early submissions are highly recommended for high quality proofreading and editing from the editors.
* How many articles can I submit?
Well, try to submit one, at least. Submit as many articles as you'd like, but if you send in more than two, be prepared to have some of your articles cut, since we'd like everyone to have an opportunity to have an article printed.
* How do I submit articles and photos?
Send them to Lucy ([email protected]) as attachments. Be sure to include your full name somewhere, either in the body of the e-mail or in the article itself, especially if you have a cryptic username like jizzmonkey69.
* How does a VOCJ article differ from a trip report?
A trip report is a good start to a VOCJ article, but a VOCJ article needn't be a trip report. Rather than just copying and pasting your TR into a file and submitting it, edit it to make sure that the article is coherent and has a clear beginning and conclusion (and a middle too).
* Does my story have to be an epic?
Not at all. A good journal article will inform or entertain—perhaps both—and although epics are natural fodder for entertaining stories, trip stories where everything goes smoothly can be just as fresh and edifying. Conversely, an epic, poorly written up, does not a good article make.
* What will you do to my article once I submit it?
The editor will fact-check proper names and edit the article for spelling (per Canadian Oxford Dictionary), grammar, style (per Chicago Manual), usage, and clarity. She may also suggest structural changes (moving paragraphs around) for better flow and cuts for length and conciseness. If necessary the editor will also eliminate libel and other inappropriate content.
* How will the editing process work?
The copy editors will edit your article electronically and will only send it back to you if major changes need to be made. Submitting it means you accept that it will be edited for spelling, grammar, and coherence.
* Will you crop my photos?
The designer may have to crop your photos to fit, yes. If you want to insist that your image not be cropped, submit it with your desired crop and specify in the body of the e-mail to which the image is attached that you don't want it cropped. We'll do our best to accommodate your wishes. Note that all photos submitted will more likely than not be resized.
* What resolution do the photos have to be?
Photos that accompany an article should be at least 300 dpi at 4.5 inches (11.5 cm) wide. Stand-alone photos for the colour sections should be at least 300 dpi at about 6 inches (15.25 cm) wide. However, when you submit your photos, simply submit them in as high a resolution as possible and let the designer worry about converting them. You can lose photo quality if you convert them improperly or save them in an inappropriate format.
* Can I submit photos with nudity or use swear words in my article?
Expecting the journal to be devoid of nudity would be a bit delusional. However, the journal will be going out to some respectable types, so the decorum should be kept somewhat high. Decorum is kind of relative, though, so in short: tasteful nudity only. And make sure that all parties in the photo (nude or not) have given you permission to reproduce their image in a publication that will be archived for posterior. Er, posterity. As for swear words, some epics are definitely expletive-worthy, and the editor's not out to censor anyone. But, as with any (ahem) literary device, if you abuse expletives they'll lose their impact. Use only what you need to get your point across.
VOCJ 60 Style sheet
This is just for reference. If you're a kind soul you'll try to follow it, but if you don't, it's fine. The copy editors will fix inconsistencies in editing. But if you try to dispute an editorial decision that's specified on this style sheet, the style sheet will win.
- The time of day should be written like this, 6:30am
- use Canadian spelling (per Canadian Oxford Dictionary)
- use series (Oxford) comma (i.e., bananas, apples, and oranges. NOT bananas, apples and oranges.)
- use active voice whenever possible
- avoid using "this" and "that" as pronouns rather than demonstrative adjectives
- don't use emoticons and gratuitous exclamation points. If you do they will be unceremoniously eliminated
- enclose dialogue in double quotation marks
- enclose phrases or words that require definition within single quotation marks
- words in languages other than English should be italicized.
- give full names in the first mentions of any people in your article
- give full names for the first mentions of any potentially unfamiliar acronyms
- use single spaces after all punctuation
- use two short dashes for dashes separating phrases; use one short dash for hyphenated words.
- use metric units; or at least give a metric conversion to any imperial units you use
- spell out numbers from one to ten; use numerals for everything else, and use a comma in figures with four or more digits. (e.g., 2,568). Exception: use numerals when using decimals, metric units (e.g., 400 m, 30 km), and percentages (e.g., 28 per cent—note that "per cent" is spelled out as two words)
- it's "gaiters," kids—not "gators." Unless you're actually talking about alligators.
- use "workhikes"--not "work hikes"