The Clubroom is our room inside the (AMS Student nest, Map of Nest with Clubroom]). It serves as an office, meetup space (e.g. for pre-trip meetings), library and storage of our gear. The clubroom is generally open during Gear Hours. It might also be open at other times, though it is not guaranteed that services like membership and gear rental are available at these times.
Gear Rental Hours (when the Clubroom will be open)
Hours are subject to change at short notice... Please check the website immediately before you come. http://www.ubc-voc.com/wiki/Gear_Hours
There are no gear hours on public holidays.
ATTENTION: People trying out skis + boots for the first time: give yourself 30 minutes. Please do not show up at the end of gear hours!
COVID-19 UPDATE: Due to the closure of UBC and the risks of spreading COVID-19, gear rentals will not be available until further notice. However, we will be running gear return hours, if you are leaving Vancouver please bring back your gear!!!! ****The nest will be closed from March 17th at 4pm onwards, please return gear before then.
Last updated May 06, 2020
At other times the Clubroom may be OPEN. However, gear rental and return is only possible during the gear hours posted above.
Please arrive with enough time to pick out the gear before gear hours end. Bring cash for refundable gear deposit
If you absolutely cannot make it to any of the posted hours and need to meet the Quartermasters outside of gears hours due to scheduling conflicts, ask nicely and respect their time. Your best bet is to email the quartermasters and be prepared to bring some small bribe (food or drink generally works well). Please remember that all the quartermasters are students volunteering their time, and like most students they are often very busy and cannot always accommodate requests to meet outside of gear hours.
Note that it is not appropriate to leave gear outside or inside the Clubroom when the gear room is locked.
The elected Club Executive meets once a week to discuss upcoming events and generally make the Club run as smoothly as possible. Sometimes this involves mostly putting out fires, and sometimes it involves far-ranging philosophical discussion. If you would like to attend an Exec meeting you can do so, but please realize that these people are pretty busy, so don't interrupt. If you have something to present, talk to the president before the meeting so it can be scheduled. If you just want to renew your membership, probably this can be done without interrupting the meeting and you should do it after in most cases. If you want to take out gear, this is not the time to do it.
Each year we discuss when to hold Exec meetings, to maximize the number of Exec who can be there. Everyone is welcome to come though.
The minutes from past exec meetings are available for members to read.
If you're interested in what the exec did the previous years, you could check out the exec reports.
When the Clubroom isn't Open
If there is someone in the clubroom, it is appropriate to ask whether you may:
- read a book from our Library
- activate your VOC membership, buy swag or pay for other things you might need to pay for
- get advice for how to do things, like organizing a trip, how to pack better, how to reduce faff, etc.
- wax/sharpen your skis (bring $5 to cover the cost of wax/base cleaner/ptex you use)
- do other gear maintenance stuff with the equipment we have
- just hang out with other VOCers!
NOTE: It is at the discretion of the exec member in the clubroom whether these things are possible. We try to be accommodating but we also have to study, and be in the room if you are doing maintenance (and may be leaving soon). It is generally NOT appropriate to ask to borrow or return gear. Please email the quartermasters if you cannot make any gear hours.
Often exec will be working on a variety of tasks during the Open Clubroom Hours and if you are interested in sitting on/helping out you are welcome to (it also counts as a workhike!). Below is a list of some of the things we might be working on:
- Maintain the club gear, such as ski tuning, fixing bindings, inspecting equipment, etc.
- Doing research through the archives, reading old journal articles, organizing and documenting what we have.
- Planning big trips such as Rock Party, Glacier School, Longhike, the Winter Formal and the AGM.
- Working on expanding the information and content structure of the VOC Wiki
- Project work for Huts & Trails, such as design work, project briefs, grant writing, construction scheduling, and budgeting.
- Developer tasks, such as upgrading the VOC Main Website, the Hut Registration system or the VOC Wiki.
- Edit trips reports for the next VOCJ
The Journal and Special Project Committees sometimes meet during the open clubroom times and you are welcome to join in and help them out, or even better, join the committee!