Difference between revisions of "Exec reports - Archivist"

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===VOC Journal===
 
===VOC Journal===
It is not clear where the role of the archivist ends and that of some of the other execs begins. For example, the VOC Journal needs to be sent to numerous destinations each year, including :
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It is not clear where the role of the archivist ends and that of some of the other execs begins. The VOC Journal needs to be sent to a number of places each year. Details can be found on the [[VOCJ Exchange]] page.
 
 
* UBC Library
 
* Vancouver Public Library
 
* National Library of Canada
 
 
 
As a canadian publisher, the VOC is legally obliged to provide two free copies of our publications to the National Library of Canada. This is called a ''Legal Deposit''. Information about this and the appropriate forms are available [http://www.collectionscanada.ca/6/25/index-e.html here].
 
 
 
It is in our interest to insure that the UBC and Vancouver libraries have copies of the journal. This makes our journal available to a wider audience. Additionally, the UBC library archives the journal on Microfilm. In theory, these libraries normally pay for their acquisitions. It is therefore possible for us to collect some money from them. However, if enough motivation to do so is not available it is best to simply send complimentary copies to these libraries.
 
 
 
In addition to this, we occasionally exchange journals with the ACC and the AAC. Again, this is a good idea since it not only makes our publication available to a wider audience but also supplies to VOC library with a free copy of the ACC and AAC journals!
 
 
 
These issues can be looked after by the Archivist or Journal Editor.
 
  
 
===Website===
 
===Website===

Revision as of 16:10, 15 April 2004

Introduction

The Archivist:


  • Looks after various other weird pieces of Club memorabilia, such as pictures, maps, awards.
  • Updates and maintains photo albums, maps, and a journal index.
  • Keeps some contact with members who have graduated, and is their main contact in VOC.
  • A good position for a Clubroom organizer, and for someone who can explain what VOC is doing, to those who have graduated or passed on.

Archives

The club has extensive archives of it's history dating back to at least the 1940s. These archives include picture albums, films, audio cassetes, and many logbooks and reports.

In November-December 2003 a complete list of archives available in the cabinets was compiled by Greg Myers from the school of library sciences. Archives outside of the cabinet have not been itemized.

Library

The club owns a few hundred books and journals of all types. Some with historical value, including a mostly complete collection of early Canadian Alpine Journals. There are also a number of useful guidebooks.

Currently, there is little to no organization of the library and the lending policy is ill-defined. A project began in 2003 to catalogue the collection but no useful product of this has yet arisen.

Additional Duties

VOC Journal

It is not clear where the role of the archivist ends and that of some of the other execs begins. The VOC Journal needs to be sent to a number of places each year. Details can be found on the VOCJ Exchange page.

Website

The VOC constitution does not assign the task of maintaining the VOC website to any exec members. However, this task appears to be related to the Archivist's position and may be officially assigned to her/him in the future.

List of Archivists

  • 2003/2004 Chris Michalak
  • 2002/2003 Erin Tong


External Links

The UBC Archives have two items related to the VOC.