In addition to copies being given to VOC members, the journal needs to be sent to a number of destinations each year.
The following libraries maintain a collection of VOCJs :
- UBC Library
- Vancouver Public Library
- National Library of Canada
The UBC Library maintains two separate collections of our journal. One of them is available in the journals division (Level 2 Koerner Library) and the other is in the Rare books and Special collections division (ground floor Irvin Library). The simplest thing to do mail both copies to
Serial Processing Technical Services Woodward Library, Floor 3 - Zone 3 2198 Health Science Mall Vancouver, BC V6T 1Z3
It's a good idea to check the online catalogue a few days later to see if the journal has been properly entered into their catalogue.
National Library of Canada
As a Canadian publisher, the VOC is legally obliged to provide two free copies of our publications to the National Library of Canada within two weeks of publication. This is called a Legal Deposit. Information about this and the appropriate forms are available here (pdf).
Title: Varsity Outdoor Club Journal
Issuing Body: University of British Columbia, Varsity Outdoor Club
Address:Box 98, Student Union Building
6138 Student Union Mall
Vancouver, B.C. V6T 2B9
Date of First Issue: 1958-
Numbering of the First Issue: 1-
Subscription Price: (see VOCJ back cover for unit price)
Print Run (# of copies): (see final printer quote submission for numbers; ask Journal Editor if not sure)
Is the publication free?: No
Contact Person: Current Archivist
Library and Archives Canada Legal Deposit 395 Wellington Street Ottawa ON K1A 0N4
Vancouver Public Library
It is in our interest to ensure that the UBC and Vancouver libraries have copies of the journal. This makes our journal available to a wider audience. In theory, these libraries normally pay for their acquisitions. It is therefore possible for us to collect some money from them. However, if enough motivation to do so is not available it is best to simply send complimentary copies to these libraries.
Vancouver Public Library - Serials Section 350 West Georgia Street Vancouver, BC V6B 6B1 Phone : (604) 331-4026
Exchange with other clubs
We usually exchange journals with the ACC and the AAC. Again, this is a good idea since it not only makes our publication available to a wider audience but also provides a free copy of the ACC and AAC journals to the VOC library!
Since the VOC has close ties with the ACC, it is usually not very difficult to organize an exchange with them.
The last known contact at the AAC regarding journal exchange is :
Elaine Perkins Library Assistant/Serials Coordinator The Henry S. Hall, Jr. American Alpine Club Library 710 10th St. Suite 15 Golden CO 80401 USA Phone 303-384-0110 ext 23; Fax 303-384-0113 [email protected] www.americanalpineclub.org
Depending on their request, copies of the VOCJ can be shipped to the VOCO at UBCO in Kelowna, BC at regular VOCJ price + shipping fees.
It would likely be possible and beneficial to pursue the possibility of exchanges with other clubs (New Zealand? UK?).
After emailing the annual VOC Grad News email towards the mid-march, a few alumni may want to procure a copy of the journal. Shipping and payment can be coordinated with them. Karl Richer from Whistler purchases 2 copies annually. His contact information can be viewed on the Hustler's Handbook.