Archive:Exec Report- Treasurer 2011-2013

2011-2013 Treasurer: Kathrin Lang

Recommendations:

• Use an excel spread sheet to keep track of expenses and revenues
• If you want to create a new account ask at the AMS desk. Let them know if the new account should be for expenses, deposits or both
• Check the cabinet folder regularly, like once a week
• Reimbursements, cheques, etc: it's hard to follow these expenses since you won't get an copy like it is the case for deposits. It would be good to copy the receipts, invoices etc. before you process them. I didn't do it, but it will help to keep track.
• The treasurer is not supposed to buy any stuff. However, you can, but you need 3 signatures from exec members to get reimbursed.
• Everything that cost more than $500 should be payed by invoice if possible.
• Foreign currencies need to be processed by the yellow sheet.
• When reimbursing someone you need a receipt or invoices, credit card statements etc. (just a credit card statement with no invoice is not usually accepted). If NO receipts or other proof of payment are available write up a small letter or get minutes stating that the person was agreed to be reimbursed and yourself, the president, and one other exec must sign the document.

Deadlines:

• FMCBC: 2 Installments, the fist one is before September 30th. For the second one e-mail Jodi the member stats as of March 15th (or 31th).
• Hemlock (journal printing): send Hemlock a deposit ~ 2 weeks before banquet