Archive:Exec potluck 2009-2010

The exec potluck is where the mind-meld between new and old exec occurs - basically what allows continuity in a club where the entire membership turns over every 4 years or so...

Date and Location

Gili's place in the Acadia Hi-Rise, near Fairview residence.

Here's the approximate location on Google maps: http://tinyurl.com/6q6goe, and the address is 2725 Melfa Rd, apartment 806, buzz 0806, phone 604-221-1222 (lucky number).

Friday April 16th at 6:30

Can not attend

Doris Leong
Craig

Has not Responded

Sampaleanu Treas
Ignacio Rozada Archivist

For reference

People's names/positions, for the record:

Sticking Around

Veenstra Pres->Trips coordinator Gone April-May and most of July
Piotr Forysinski QM->Climbing wall Here all the time, few weeks in August in Poland
Lisa Pittl QM->VP Mostly around
Jacob Slosberg QM->QM Is around, on UBC Farm
Roland Burton Useful Person->Useful Person is around
Maki Sumitani Membership Chair->Secretary Here June/July
Phil Tomlinson VOCene Editor->President Around except end of August, first week of September
Emily Ackroyd FMCBC Rep->Treasurer Gone all summer
Champagne Random dude we declared exec since he does a lot of work->Same old Going to burning man? Maybe forest fires
Muffin Another guy who loves to help out Gone for May, back for rest. Can weld
Janine Welton Secretary->Secretary Gone
Ignacio Rozada Archivist->Public Relations Around

Outgoing

Doris Leong VP Gone
Sampaleanu Treas Here 1st and last week of May
Craig Tomsett VOCene Editor' Gone
Line Veenstra Trips Coordinator Gone May
Chuck Norris Journal Editor Omnipresent
Lewis Kitchen Public Relations Homeless, roaming
Paul Lanfranchi Climbing Wall Coord Pending employment

Incoming

Skyler Des Roches Quartermaster Gone after May16th, back some time barely before school, will have email
Caitlin Schneider Quartermaster Gone mid June to mid July
Robyn Hooper Journal Editor Around in May, gonish for the rest hiking in Garibaldi
Emily Payne Membership Chair Gone all summer, here couple weeks end of June, around weekends July and August (potentially)
Gili Rosenberg VOCene editor Mostly around, probably away for a few weeks
Laura Morrison Archivist 'Gone May 25th - August 28-29th
Breanne Johnson FMCBC Rep Here for May, then gone to North Pole (?)
Geoff Martin Special Projects Here, not available during the day (employed)

Food

Name - Food

Jacob Slosberg - Potatoes or Bananas (baked in bread form)
Champagne - Apple Pie
Janine - fresh veggies, fresh fruit...probably in salad form
Gili Rosenberg - probably roast beef (I'm feeling festive)
Emily Ackroyd- Fruit crumble (unless there aren't enough dinner items)
Caitlin - Broccoli salad
Breanne - Corn bread
Lisa - Pizza (probably tuna and veggies)
Roland something to do with chicken
Skyler - Coffee and cigarettes (probably vegetarian pasta)
Emily Payne - Something yammy
Maki - green pea rice
Veenstra - corn
Phil - something with lots of veggies
Laura - Macaroni and cheese
Muffin - I can't believe nobody else has chosen perogies... mine will be bacon wrapped!
Ignacio - mind-blowin' chicken coconut rice
Robyn - "one cup of everything" cookies - baked fresh on the spot! (There's an oven right?)

Meeting

Summer BBQ

Piotr will spearhead the building of a BBQ trailer contraption, and make sure there is one for the first Wednesday of May, and subsequent months.
He can spend $200
First Wednesday of the month (bringing the BBQ, sending announcements out, etc).

Mountaineering Camp

Labour Day
Pick a location, advertise, people should know what they're doing already (not instructional)
Jacob will organize it, or find a replacement. Jacob makes sure it happens.

Longhike

Lisa is doing it (organizing)
Won't be at Evan's Lake
Craig Alfredson's sister's monkey's brother's uncle once removed has property near Check?
Callahan?
Robyn's friend near Pemberton?
Will have an update for April 22nd meeting.
Is in 1st week of October, ideally October 2-3rd

Costs to estimate

Space
Liquor licence
DJ (plus generator and equipment)
Giant Tents
Portapotties
Beer (actually break even/generate)

Last year it worked out to $50 per person

Glacier School

Veenstra will do it on the 18th-19th of September

Clubsdays

Be ready for Clubsdays (generally Membership Chair takes care of the logistics, see also "Mission Critical" section for role of president)
Veenstra will organize the intro night on the 27th of September

Run the treasury

Sampaleanu in May
Veenstra can do it, then Roland/Geoff can be the muscle

Room bookings over summer

Ignacio
Piotr
Phil will fill out the paperwork

Checking the club's mail

Caitlin is stoked about it

Checking the club's email

Roland, Phil and Emily will be info@

Communicate with the FMCBC

Will ask Webster

Run Gear Hours

Line will update the piece of paper outside the clubroom
Jacob will do Wednesdays
Caitlin will do Thursdays
Skyler will work on fixing gear (write the shoe size on the shoe, in silver sharpie)

Hut maintenance

Emily will see about making sure somebody finds out about Lizzie at the next FMCBC Rec+Con
Geoff will do a recy on Brew
Artem will send Geoff the grant application right away
Reno trips for Brew will be second week of June and last week of June
Lizzy in July/August by Geoff
Brushing the road up to Lizzy Steve will do it

September Trips

Labour Day = mountaineering Camp (Jacob)
11-12nd Steve/Piotr's scrambling trip
Glacier School is 18-19th (Veenstra)
25-26th Phil's intro sufferfest
October 9-10-11th Geoff's Alpha tantalus trip
October 16th-17th Robyn and Jacob's leave no trace / plants
October 16th-17th Gili/Caitlin's indian arm trip

Meetings during the summer

We will try to meet once per month
On campus, once a month, Third Thursday of the month at 12:30, in the clubroom. First one April 22nd.
You can drink beer, as long as they stay productive.

Ideas for September

More dayhikes
More self propelled beginner trips (?!?!?)
Having a brochure actually ready this time, which says when the intro night is.